InventoryWith the accounting behind itKnow what enough looks like.Inventory and basic accounting for Philippine businesses. Every sale, purchase, and payment is recorded the moment it happens, so the cost of your stock and the cash position are always current.
Most small businesses find out what their goods cost them only when someone counts the shelf, usually at year end for the tax return. Until then nobody knows the margin, and whatever went missing is counted as sold.
The other way to find out is the bank balance. Sales are up and the books say you made money, but the money is sitting on the shelf as stock and in customers who have not paid yet. Accountants call this profit without cash.
There are two ways to keep the books. You count the shelf now and then and work the numbers out from the count, or you record every sale, purchase, and payment the moment it happens and let the record keep count for you. Accountants call the second one a perpetual record.
| Count now and then | Record as it happens | |
|---|---|---|
| Mon | Nothing written | Sold 6 · 42 left |
| Tue | Nothing written | Sold 5 · 37 left |
| Wed | Nothing written | Sold 4 · 33 left |
| Thu | Nothing written | Sold 7 · 26 left |
| Fri | Nothing written | Sold 3 · 23 left |
| Sat | Counted 22. So 26 went somewhere. Sold or missing, one number for both. | Counted 22. The record says 23. 25 sold, and one can missing, on its own line. |
If you run a bakery that sells out by afternoon and takes cash at the counter, counting at closing is enough, and we will tell you so. The record that updates itself earns its keep once you carry stock for weeks, sell on terms, or run more than one branch. Then it becomes the thing everything else hangs on. One sale writes everything it touches: the revenue, the VAT held for the BIR, what the customer owes, and the cost of the goods that left the shelf.
Nothing on that screen was typed in. Each action writes its own lines, and every number is read off the record. When the price changes between deliveries, the record knows which cost left the shelf, the way your accountant needs it done. You still count, and the difference between the shelf and the record is what went missing, on its own line.
Sufficiency is a newer question in sustainability and an old one for anyone who has run a business: what is enough? For a business, enough stock covers the week without tying up the cash, and enough margin covers the month. Once you can see those two numbers, you can decide whether to grow and by how much.
A reorder point that keeps an item always available also keeps cash on the shelf. The system shows both numbers side by side, so you choose with the trade-off visible.
It fits businesses that buy in bulk and sell by the piece, with stock in more than one branch or items on consignment that sit on your shelf before they are yours. Tell us how your stock moves and we build the parts you need.
We sit with you and write down how stock moves through your business, from the supplier’s invoice to the customer’s payment, and where the cash waits along the way. The system is built around that map.
The mapping session is ₱45,000 and comes off the build price if you build with us. The map comes first. Once it is done, you see a working demo within a few days, and the rest is built with you from there.